info Trans.bg is a specialized service of Jobs.bg (JOBS.BG EOOD). Posting job ads on Trans.bg, as well as receiving applications, is done through the company’s account at Jobs.bg.
The terms of use and privacy policy of Jobs.bg (JOBS.BG EOOD) apply to Trans.bg.
Privacy policy for employers
Please read carefully this document. It contains the Privacy Policy for Employers (“Policy”) and is an integral part of the Terms of Service for Employers (“the Terms”). If You do not accept the Terms, it is not possible to use the Services. In case of amendments in the Policy, the changes will be published here.

Last update: May 17th, 2018

PRIVACY POLICY FOR EMPLOYERS

For the purpose of providing the services (“Services”) on the website www.jobs.bg (“Website”), JOBS.BG EOOD (“JOBS.BG”/”We”), with registered address: 26 Rayko Alexiev Str., 1113 Sofia, UIC: 175050954, processes personal data of Employer Representatives and natural persons – Employers or other natural persons specified below (“Data Subjects”/”You”), in compliance with this Policy.

Upon processing of personal data, JOBS.BG complies with all applicable data protection legislative acts, including, but not limited to, the Regulation (EU) 2016/679 (“Regulation”).

According to the Regulation, personal data means any information relating to You which makes You identifiable. Personal data processing (“Processing”) means any operation or set of operations which is performed on personal data by automated or other means.

1. Data Subjects

In connection with the provision of the Services, JOBS.BG processes information regarding the following Data Subjects:
(a) Employer Representatives (“Representatives”) – natural persons;
(b) Employers – natural persons registered in the Website;
(c) Natural persons specified by the Employer as contact persons (for administrative contact, financial contact, data protection officer, etc.)

2. Data processed in connection with the provision of the Services

2.1. Information provided by You

You are free to decide whether and how to use the Services provided in the Website. We clearly indicate in the forms for entry of personal data whether the data is mandatory or voluntary. Mandatory data is data without which We would be unable to provide the relevant Service or part of it.

(a) Registration of a company account, users and contact persons. To register and use a company account in the Website information regarding the Employer; the Employer Representatives; Contact Persons; Data Protection Officer as defined in the Regulation (if applicable) is required. In addition, information about the registration and the acceptance of the Terms (date, time and IP address) is stored.

The data You provide when registering an account, adding Representatives and contact persons may include:
  • Employers – natural persons: name, registered address, other contact details (address for correspondence; telephone; email address); UIC/BULSTAT; VAT number, etc.
  • Employer Representatives (“Representatives”) – natural persons: name, position, business phone number, business email address, etc.
  • Contact persons – natural persons: name, position, business phone number, business email address, etc.
(b) Additional users and contact persons. According to the Terms, if necessary and provided You have administrative rights, You may add additional company users (Representatives) to the company account. For this purpose You fill in the following data: name, surname, position, business email address, access rights, etc. Upon adding company users and contact persons in the company account, You declare and warrant that You are authorized to do so and that You have made the respective persons aware of this Policy.

(c) Contracts, declarations, etc. Documents exchanged between You and JOBS.BG relating to the conclusion and performance of the Contract (annexes, powers of attorney, declarations, invoices, etc.). Such documents may contain name, position, contact details, signature/electronic signature, etc.

(d) Correspondence, complaints and claims. For the purpose of handling complaints, claims, disputes, inquiries, requests and other issues communicated to us via electronic forms on the Website, by phone calls to JOBS.BG’s PBX, by post or by email, We store and process such information as well as the outcome of the processing.

(e) Special categories of data (sensitive data). The Services provided by JOBS.BG and the functionalities available on the Website are not intended for collection, storage and processing of special categories of data within the meaning of Art. 9 and Art. 10 of the Regulation. You undertake not to store such data in your company account. Besides, You shall not require from the Applicants in relation to your job offers to send such data through the Website. JOBS.BG does not and is not obliged to monitor the presence of such data in the Website.

(f) Other data. JOBS.BG may as well process other data related to You in cases You voluntarily provide such data by filling in the respective electronic forms on the Website, adding preferences, settings, etc.

2.2. Data related to the process of using the Services

(a) Contractual and financial information. In relation to the conclusion and performance of the contract for the provisioning of the Services between You and JOBS.BG, the following data may be processed:
  • Information regarding the contractual arrangements;
  • Information regarding the effected and due payments for Services (for validation of an account and use of paid Services on the Website, the information may include name, bank, bank account, etc.);
  • Information related to the administration and provision of Services;
  • History and information of ordered Services;
  • History and information regarding the use of Services;
  • Other information generated or provided in the course of using the Services.
(b) Settings and notifications. Some of the Services provide settings and notifications (including by email) to facilitate your usage of the Website. JOBS.BG processes the relevant information for this purpose.

(c) Instructions and log of the personal data processing operations. JOBS.BG provides You with a technological solution that allows You to receive applications to your job offers and store them in your account. By accepting the Terms, the Employer (in the capacity of “Controller”) assigns to JOBS.BG (in the capacity of “Processor”) to process personal data for the purposes of providing the Services, in strict compliance with the Terms and your Instructions (item 5.3. of the Data Processing Agreement, which is an integral part of these Terms).

In this regard, We may store information about the instructions made by You or your Representatives via the available functionalities in the Website, as well as processing operations related to personal data (job applications). Such information includes:
  • Actions such as accessing the account and making changes therein, ordering of services, publishing and editing of job offers, etc.
  • Actions including access to data (job applications), e.g. access, erasure, export, etc.
The stored information includes the action, the Representative performing the action, date and time, IP address, etc.

(d) Logs related to security, technical maintenance, development, etc. The Website uses logs for the following purposes:
  • To ensure the reliable functioning of the Services and to detect technical problems;
  • To ensure the security of the Services and to detect malicious activities;
  • Logs required by law (such as logs of electronic statements).
Server logs, logs of Web Application Firewalls and other devices falling in this category. Such logs are necessary to detect technical problems, malicious activities, etc., as described above. The logs are stored for a period of up to 1 /one/ year. They may contain the following information: date and time, IP address, URL, browser and device information. Some devices may use security technologies based on cookies.

(e) Cookies. The normal functioning of the Website requires the use of cookies. You can find a detailed description of the used cookies here.

3. Purposes of personal data processing

JOBS.BG collects, uses, and processes the information described earlier for the purposes provided for in this Policy and in the Terms of Service. These include:
  • Purposes necessary for the conclusion and performance of the contract for provision of the Services between You and JOBS.BG;
  • Purposes necessary for protecting and exercising the legitimate interests of other users of the Services, third parties and JOBS.BG;
  • Purposes for which You have granted explicit consent;
  • Purposes necessary for the fulfilment of JOBS.BG’s legal obligations.
(a) Contract conclusion and performance. These are the purposes necessary for the conclusion and performance of the contract between You and JOBS.BG, including the required data processing upon registration, creating an account, and the activities related to the provision of the Services available on the Website. The purposes include communication with You, including by email, necessary for the provision of the Services and/or for notifying You of changes in the Services. For this purpose, processing of some or all of the above categories of data might be necessary.

(b) Legitimate interest. The purposes of legitimate interests of JOBS.BG or of third parties (other users of the Website (Applicants, Employers, Employer Representatives, administrative contact persons, and unregistered users of the Website), JOBS.BG’s employees and subcontractors or service providers) and include:
  • Ensuring the Website’s normal operation and use by You and by the other users, maintenance and administration of the Services, dispute resolution, detection and prevention of malicious activities;
  • Detection and repair of technical or functionality related issues;
  • Communication with You, including by email, on important issues related to the Services;
  • Receipt and processing of claims, complaints, requests and other correspondence;
  • Exercise and protect JOBS.BG’s rights and legal interests, including by legal proceedings, and rendering assistance to other users of the Website and/or affected third persons in exercising and protecting their rights and legal interests.
For these purposes, processing of some or all of the above categories of data might be necessary.

(c) Legal obligations. These are purposes such as:
  • Financial and accounting activities where processing and storage of information is required by law for the purpose of fulfilment of tax, accounting and other reporting obligations;
  • Activities related to the performance of statutory obligations for the retention or provision of information upon receipt of a relevant order issued by competent state or court authorities; to facilitate the competent state authorities in exercising their control powers; to perform JOBS.BG’s legal obligations to notify You of various circumstances related to your rights, the Services provided or your data protection, etc.;
  • Documenting and reporting activities, and other obligations related to the fulfilment of the requirements under Regulation (EU) 2016/679 and the applicable legislation, including the obligations assigned under the Data Processing Agreement or other applicable obligations.
For these purposes, processing of some or all of the above categories of data might be necessary.

(d) Explicit consent. Your data may be processed on the basis of your explicit consent. In such case, the processing is specific, to the extent and within the scope provided for in the respective consent.

4. Storage period

Below You can find information about the maximum storage periods of the different types of data. We apply the general principle for storing data in minimal volume and for a period not longer than necessary for the provision of the Services, ensuring their security and reliability, and meeting the legal requirements.

Type of data Storage period
Data relating to the registration of a company account, users, additional users, contact details, and information on acceptance of the Terms (date, time, IP address, etc.); contracts, declarations, etc. For the period of maintaining an account in the Website and up to 5 /five/ years from termination of the registration
Settings (Website language, hiding of information boxes, etc.) Until You erase the data or until termination of your registration. If stored in a cookie, not longer than 6 /six/ months from the last use
Invoices and other financial information (including data of Employer and Employer Representatives) For the period of maintaining the account in the Website and up to 5 /five/ years from termination of the registration or up to 10 /ten/ years as of the beginning of the year following the one in which payment is due for the respective year
Correspondence, requests, complaints and claims For the period of maintaining the account in the Website and up to 5 /five/ years from termination of the registration. For the purpose of ensuring the reliability of the Service, incoming phone calls are stored for up to 3 /three/ months.
Instructions and log of the personal data processing operations, log of access to the account (the stored information includes: action, Representative performing the action, date and time, IP address, etc.) For the period of maintaining an account in the Website and up to 5 /five/ years from termination of the registration
System logs. Security, technical maintenance, development, etc. (they may contain information such as: date and time, IP address, URL, browser versions and device) For a period of up to 1 /one/ year
Cookies Description of the used cookies is available in the “Policy for use of cookies”

In case of a legal dispute or proceedings requiring data retention and/or at the request of a competent state authority, data may be stored for longer than the duration specified above until the final settlement of the dispute or the proceedings before all instances. The storage duration may be changed according to the applicable legislation.

Any change in or termination of the relations between the Employer and its Representatives shall not entail a change in the storage periods specified above, due to the fact that the information regarding the orders, instructions and activities of the Representatives is necessary as proof and for reporting purposes with regard to contractual and legal obligations.

Backup. For the purpose of ensuring the reliability of the Services and for prevention of data loss in case of technical issues, a backup policy is applied. The maximum period for updating (erasure of data) from all backup copies is 30 days.

5. Provision of information

JOBS.BG shall not provide your personal data to third parties in any way other than those set out in this Policy, the Terms and as prescribed by law.

The Employer and the Employer Representatives. The data in the Employer’s account, such as data related to the Employer Representatives, requested services, published job offers, and other actions, is accessible to the Employer and its Representatives with access rights granted by the Employer.

Suppliers and subcontractors. JOBS.BG works with subcontractors and service providers such as dedicated data centers for reliable and secure colocation of servers and network equipment, accounting services, etc. When working with subcontractors and suppliers, JOBS.BG requires that they comply strictly with its instructions, this Policy and the Terms.

Suppliers

Third parties. Your personal data may only be provided to third parties in the following cases: when this is prescribed for by law; if requested by a competent state or judicial authority; with your explicit consent; if necessary to protect the rights and legitimate interests of JOBS.BG and/or other users of the Services.

Change of ownership. In the event of a merger, acquisition or sale of assets affecting personal data processing, You will be given an advance notice.

6. Rights with regard to personal data

The Regulation provides for the following rights for natural persons:

6.1. Right of information.
This Policy aims to inform You in detail about the processing of your personal data with regard to the Services provided.

6.2. Right of access. You are entitled to receive confirmation whether your personal data is being processed, to receive access to it, as well as information about its processing and your rights.

Such access is available via the functionalities provided in the Employer’s account.

6.3. Right of rectification. You are entitled to have your data rectified in case it is incomplete or inaccurate.

Your data may be rectified by You and/or by an authorized Employer Representative.

6.4. Right of erasure. You have the right to ask for data to be erased unless there is a material basis and/or legal obligation for its processing.

6.5. Right of restriction with regard to processing. The Regulation provides for the possibility of restricting your personal data processing in case there are grounds for this set forth therein.

6.6. The right to notify third parties. Where applicable, You have the right to request the Controller to notify third parties with regard to rectification, erasure or restriction of the processing of your personal data when the Controller has provided your data to them.

6.7. Right of data portability. You have the right to receive the personal data You have provided and which is related to You in a structured, commonly used, machine-readable format, and to use such data with another controller at your discretion.

6.8. The right not to be subject to a decision based solely on automated processing, including profiling which produces legal effects concerning You or similarly significantly affects You unless there are grounds provided for in the applicable data protection legislation, as well as appropriate safeguards to protect your rights, freedoms and legitimate interests.

No technology falling within this category is used for the provision of the Services on the Website.

6.9. Right to withdraw consent. You have the right to withdraw at any time your consent for personal data processing based on prior given consent. Such withdrawal shall not affect the lawfulness of the processing based on consent before its withdrawal.

6.10. Right to object. You have the right to object with respect to data processed on the basis of legitimate interest.

In the event of such an objection, We will examine your request and, if justified, We will comply with it. If We believe there is sufficient legal grounds for the processing or where necessary for establishing, exercising or defending legal claims, We will inform You accordingly.

6.11. Right to lodge a complaint with a supervisory authority.
You have the right to lodge a complaint with a supervisory authority if You consider that the processing of personal data concerning You infringes the applicable data protection legislation. The supervisory authority in the Republic of Bulgaria is the Commission of Personal Data Protection, address: 2 Prof. Tsvetan Lazarov Blvd., Sofia 1592.

7. Accuracy of the data
JOBS.BG shall have no liability for the accuracy of the data provided by You, does not perform checks in this respect and does not guarantee the actual identity of the data subjects. In any case of doubt, identified fraud and/or misuse, please notify us immediately. When providing any data on the Website, You undertake not to violate other people’s rights in relation to the protection of their personal data or their other rights.

8. Data Protection Officer
Questions and requests related to exercising your personal data protection rights can be addressed to the Data Protection Officer of JOBS.BG:

Address: 26 Raiko Alexiev Str., Sofia 1113
Email address: [email protected]
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